When using a person’s first or last name, always double-check the spelling of the name. Often overlooked part of salutations is ensuring you spell names correctly including uncommon constructions such as hyphens and second capital letters.The salutation should not be used in an over- familiar manner and it should not be too strict.But the point here is that the receiver of the email is under the company’s name, so it is kind of allowed. However, this is slightly considered as informal. Email to Company: If you are writing to a company rather than any specific individual, use the company’s name.Unknown Gender: If you don’t know the recipient’s gender, use both the first name and the last name instead of the title case.This is acceptable in a professional mail. Email to Group: If you are writing an email to two to five individuals, use both names in your salutation.Personalize this by using the recipient’s most honorable title, such as Miss, Dr, Professor, Minister to write an opening salutation is through the use of the Dear with or without a title case e.g Dear Tamara (without a title case) Dear Miss Tamara (with title case). The use of “Dear”: “Dear” is one of the most appropriate words you can use in saluting your recipient.Your Audience: Identify the type of audience you want to send an email to.It means using of such words and phrases that indicate a polite attitude towards the individual receiving the mail.
Professional signature for email examples for a paralegal professional#
Courtesy is the basic requirement for a professional email. In the professional world, salutation should not be overly familiar. The purpose of salutation is to greet the reader with all due respect. Salutation and greetings add warmth to the body of an email. When we are communicating one-on-one, our body language and vocal intonations give our words context, but when we are communicating electronically, we don’t have those body features in emails, and it is extremely easy for a harmless phrase to be interpreted as a rude gesture. Many at times people often have good intentions but the methods in which they present their greetings especially in the formal settings often seems too casual.Įspecially over email, salutations are important. The original intent of the salutation need not be lost. Why Do We Use Salutations in Email and Letters?